How Bills Get Paid

Who pays the bills?
All requests for payment from the County must be presented to the County Auditor. All bills are checked to ensure that they are for legal purposes, are within budget, purchasing policies have been followed and that the bill has been authorized by the appropriate elected official or department head.

How often does the County pay bills?
Checks are processed every 2nd Monday after the bills have been approved by Commissioners Court. State law requires us to make payment within 30 days of receiving a valid invoice. Unless there is a problem with a bill, we almost always meet this deadline. Normally, an invoice takes a minimum of 10 days for processing. The deadline for invoices to be turned into our office for payment is at noon on the 1st and 3rd Tuesday of the month.

What happens if a bill gets lost in one of our offices?
All invoices need to be delivered or mailed directly to the Auditor. However, most vendors give their invoice to the department that received the goods or services. Bills often get lost or misplaced in transit between offices. When this happens, the Auditor's office needs to be informed. We can then contact the vendor for a copy of the missing document.

Who do I talk to if I have a problem getting a bill paid?
If you need assistance getting a bill paid, call our Accounts Payable Department at (903)438-4010. We will be glad to help resolve any problems you may be having.